Job Title: Executive Assistant – Assistant Registrar’s Office

Location: Vidyashilp University, Bengaluru

About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to support the Assistant Registrar’s Office. The ideal candidate will have experience working with academic administration systems, particularly Digi platforms, and will play a critical role in ensuring smooth coordination of academic and administrative processes.

Key Responsibilities

• Provide comprehensive administrative support in the Assistant Registrar Office.
• Manage and maintain student and academic records using Digii systems.
• Coordinate academic processes such as admissions, enrollment, examinations, and graduation documentation.
• Handle official correspondence, documentation, and record-keeping with high accuracy.
• Assist in preparing reports, presentations, and data analysis related to academic operations.
• Liaise with faculty, departments, and other administrative units for seamless workflow.
• Schedule meetings, maintain calendars, and track important deadlines.
• Ensure compliance with university policies and regulatory requirements.

Required Qualifications & Skills

• Bachelor’s degree in any discipline (Master’s preferred).
• 2–5 years of experience in academic administration or a similar role.
• Hands-on experience with Digi systems is mandatory.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• High attention to detail and ability to handle confidential information.

Preferred Attributes

• Experience working in a university or higher education institution.
• Familiarity with academic workflows and regulatory frameworks.
• Ability to work independently and in a fast-paced environment.

Why Join Us?

• Opportunity to work closely with senior academic leadership.
• Dynamic and collaborative work environment.
• Exposure to academic governance and institutional processes.

Regards,

HR Team

Vidyashilp University